Meeting: Planned Project – Suspended Ceiling for School Kitchen

Planned Project – Suspended Ceiling for School Kitchen
Tuesday 30th September 2025, 12.30pm

Lion T. Uthayasurian, Lion Ravisangar, and Lion Anita met with the Principal of J/Chulipuram Aikiya Sanga Saiva Vidyasalai to review an important new project. The Principal explained that the school kitchen currently has only a roof with no ceiling, which creates unsafe and unhygienic conditions for preparing daily meals for the children. To resolve this issue, the school has requested financial assistance from the Lions Club of Vaddukoddai, with the support of the Greenland Foundation, to construct a suspended ceiling.

The Lions members inspected the situation and agreed that a ceiling is urgently needed to ensure the safety and cleanliness of the cooking area. They assured the Principal that the Club, with its partners, is prepared to provide the necessary help. The Lions also emphasised the importance of commencing the project quickly, given the health and welfare of the students depend on having a safe kitchen.

Lion T. Uthayasurian further advised the Principal to submit a formal written request so the matter could be officially presented and considered. The meeting reflected the commitment of the Lions Club of Vaddukoddai to respond to practical community needs and to ensure that schools are equipped to provide for the well-being of their children. This project, once completed, will directly benefit the students by improving the standards of hygiene, safety, and comfort in their daily meals.

Summary:

• Date & Time: Tuesday, 30th September, 12.30pm

• Location: J/Chulipuram Aikiya Sanga Saiva Vidyasala

• Participants: Lion T. Uthayasurian, Lion Ravisangar, Lion Anita, and the Principal

• Request: Financial assistance for construction of a suspended kitchen ceiling

• Reason: Current kitchen has only a roof, creating unsafe and unhygienic conditions for meal preparation

• Outcome: Lions confirmed support, stressed urgency, and requested a formal written application

Lions Malaysia Trip

  From 2nd to 7th September 

Received the poster information by whatsapp today Sunday 10th August 2025.  Need to confirm if we can definately go before confirming with lions.  

Trip to include:

Meeting:: Lions Club Orientation Saturday 30th August 2025

Lions Club District 306 D12 – First Orientation for the Year 2025–2026

Saturday, 30th August 2025 – 4.00pm
Venue: Sarvodaya Hall, Jaffna

The Lions Club District 306 D12 held its first Orientation for the Lions year 2025–2026 at the Sarvodaya Hall in Jaffna. The event commenced at 4.00pm and was attended by a good number of prospective members eager to learn more about the movement and its mission.

Lion Piratheas led the session with an engaging presentation, supported by slides, explaining the history of Lions Clubs International, the Lions Clubs International Foundation, and the overarching purposes of the organisation. The orientation provided a comprehensive overview, allowing attendees to gain clarity on the vision, objectives, and community service initiatives that Lions are committed to.

The primary focus of the event was recruitment, and by its conclusion, there was strong interest expressed by several participants. Notably, eight ladies confirmed their willingness to join as members, marking a positive step forward for the expansion and inclusivity of the Lions movement in the district.

The event concluded with short eats and tea served at approximately 6.00pm, providing an opportunity for informal interaction and fellowship among attendees.

Summary:

• Event: First Orientation for the year 2025–2026 – Lions Club District 306 D12

• Date/Time: Saturday, 30th August 2025 – 4.00pm

• Venue: Sarvodaya Hall, Jaffna

• Purpose: Introduction to Lions Club and recruitment of new members

• Key Speaker: Lion Piratheas – presentation on Lions history, Foundation, and purposes

• Outcome: 8 ladies expressed interest in joining as new members

• Conclusion: Event ended with tea and short eats around 6.00pm

Meeting: Lions Club of Chavachcheri - Installation of Office Bearers

Lions Club of Kilinochchi – Installation of Office Bearers Ceremony
Sunday, 24th August 2025 – 4.30pm – Chavachcheri

The Installation of Office Bearers Ceremony for the Lions Club of Kilinochchi was held in Chavachcheri. The Lions Club of Vaddukoddai was represented by 1st Vice Governor Uthaysurian Anna and his wife, who attended as Chief Guests, along with President Lion Thiruchenthuran, Lion Jeyanthan, and Lion Ravisangar and his wife.

The event started promptly at 4.30pm with the traditional blessings and lighting of the oil lamps, where several guests were invited to participate. Following this, the assembly proceeded into the hall to begin the official programme. The ceremony commenced with a silent prayer followed by the Lionism prayer. The President delivered a brief address before the official swearing-in of the new office bearers.

The new President then addressed the assembly and provided an update on the projects currently in progress. The Chief Guest and his wife were honoured with shawls and formally thanked for their presence and support. Congratulations and best wishes were also extended by representatives of various Lions Clubs present at the ceremony. The evening concluded with a fellowship dinner graciously hosted by the Lions Club of Kilinochchi, and the event formally ended at 9.00pm.

Attendance at this event was significant in strengthening our ongoing engagement with community organisations and in supporting the newly appointed office bearers as they assumed their responsibilities.

Summary: Attended the Lions Club of Kilinochchi Installation of Office Bearers Ceremony on 24th August 2025 at Chavachcheri, representing the Lions Club of Vaddukoddai, supporting the new office bearers, and reinforcing community engagement.

Meeting: Lions Club of Vaddukoddai Monthly Meeting

Lions Club of Vaddukoddai – Monthly Meeting
Saturday, 23rd August 2025 – 4:30 pm

On Saturday, 23rd August 2025 at 4:30 pm, the Lions Club of Vaddukoddai held their monthly meeting in Sithernkerni.  The meeting did not in fact start until 5pm as the President decided to wait for late attendees

Meeting was called to order at 5pm and started with the silent prayer followed by the Lionistic Prayer.  The president then addressed the attendees welcomed all members present and acknowledged new members.  Gave out the receipts for Payments made for various things to the individuals who had made such payments eg annual membership fee and additional membership like MJF etc.  

The Secretary was asked to go over the minutes of the last meeting and address any matters arising from the last meeting.  Amongst those present at the start were the Treasurer, the Secretary, President, Lady Nanthan, Lion Ravi, Lion Umapathy Uncle, Lion Sritharan, New member Lion Lady Anita.  

Summary: Monthly Lions Club of Vaddukoddai meeting scheduled for 23rd August 2025 at 4:30 pm in Sithernkerni.

Meeting: Dinner Meeting: Rotary Club of Columbo West

Dinner Meeting with Rotary Clubs of Colombo

Wednesday, 20th August 2025 – 6:45 pm

Dinner Meeting with Rotary Clubs
Wednesday, 20th August 2025 – 6:45 pm

An appointment had been scheduled to attend a dinner meeting at Nugagama, Cinnamon Grand on Wednesday, 20th August 2025 at 6:45 pm. This was a joint meeting with the Rotary Clubs of Colombo West, Colombo Metropolitan, and Colombo, by invitation of RTN-TM Shuvo, Club Secretary of the Colombo West Rotary Club.

Rotary International is a global network of community-minded professionals dedicated to service, fellowship, and leadership development. The organisation undertakes projects aimed at improving health, education, and livelihoods locally and internationally. Attending this meeting provided insight into the activities and impact of the Rotary Clubs, as well as an opportunity to explore membership and actively contribute to meaningful community initiatives.

Ravi attended the event, where he met with Mr Shuvo, the President of the Rotary Club of Colombo West, and several high society members of the club. The food at Nugagama in Cinnamon Grand was excellent. Many valuable networking contacts were made, and further information regarding the Rotary Club was gleaned. A number of people exchanged business cards with Ravi, and he did likewise.

It was a very good evening overall, and there is much anticipation for the next meeting, which will be on 3rd September 2025 for lunch.

Summary: Ravi attended joint dinner meeting of Rotary Clubs of Colombo West, Colombo Metropolitan, and Colombo at Nugagama, Cinnamon Grand, on 20th August 2025. Excellent networking with business card exchanges, enjoyable dinner, and plans to attend the next lunch meeting on 3rd September 2025.

Wedding: Wednesday 20th August 2025 attend Wedding - CANCELLED

 Wedding invitation for Piragash and Vahini.  We had to inform the family that we could not attend due to commitment in Colombo for the same day.  

Appointment: Dental Appointment at Uniq Dental

Dental Appointment at Uniq Dental
Tuesday, 19th August 2025 – 4:45 pm

On Tuesday, 19th August 2025, we called and made an appointment at Uniq Dental on Ramanathan Road for 4:45 pm. We arrived early at 4:20 pm, and Dentist Dr. Indrakumar took Ravi in straight away for his hygiene appointment, which lasted about 15 minutes.

Afterwards, Anita was seen regarding possible implants. The dentist requested that we return after having scans of the jaw taken from Mother in town. We agreed to do this within the week. Only after reviewing the scan will it be determined whether Anita will be suitable to receive teeth implants.

Summary: Dental appointment at Uniq Dental on 19th August 2025. Ravi had hygiene treatment; Anita advised to undergo jaw scans before implant suitability can be confirmed.

Meeting: Lions Club of Kilinochchi – Installation of Office Bearers Ceremony - CANCELLED

Lions Club of Kilinochchi – Installation of Office Bearers Ceremony
Sunday, 17th August 2025 – Time: To be confirmed – Venue: Kilinochchi

The Installation of Office Bearers Ceremony for the Lions Club of Kilinochchi will be held in Kilinochchi on Sunday, 17th August 2025, with the exact venue and time yet to be confirmed. Attendance at this event will be required to represent our ongoing engagement with community organisations and to support the newly appointed office bearers in their roles.

Summary:
Will attend the Lions Club of Kilinochchi Office Bearers Installation Ceremony in Kilinochchi on Sunday, 17th August 2025 – time and venue to be confirmed.

This event has been cancelled by the organisers 

Meeting: Scheduled Meeting with English Teacher at Bharathy Pre-School -CANCELLED

Meeting with English Teacher at Bharathy Pre-School
Saturday, 16th August 2025 – 10:00 am

A meeting had been arranged with Ms. Kethusha, the English Teacher at Bharathy Pre-School, on Saturday, 16th August 2025 at 10:00 am. However, she rang this morning to advise that she would be travelling to Colombo to sit an exam and, regretfully, requested that the meeting be postponed to another day.

Summary:
Planned meeting with Ms. Kethusha postponed as she is attending an exam in Colombo.

Visit: Department of Immigration and Emigration – Battaramulla

Visit to Department of Immigration and Emigration – Battaramulla
Thursday, 14th August 2025 – 7:20 am

Travelled to the Department of Immigration and Emigration in Battaramulla, arriving at 7:20 am by Kangaroo Cabs at a cost of LKR 1,818. Upon arrival, we waited until 8:00 am for the token office to open, followed by a short wait to hand in our documents. Although a 5-year visa was requested, only a 2-year visa was issued, as the requirement is to complete a total of 5 years on spouse visas (through renewals) before being eligible for a 5-year visa, provided the passport has sufficient validity. After processing, we proceeded directly to the passport issuing area to collect the passport, with no need to wait at the payment counter.

Summary:
Visited Department of Immigration and Emigration in Battaramulla to submit visa application; received 2-year visa instead of requested 5-year due to eligibility requirements.

Meeting: OSA UK Meeting via WhatsApp

OSA UK Meeting via WhatsApp
Thursday, 14th August 2025 – 11:30 pm (Local Time)

An OSA UK meeting has been scheduled via WhatsApp for Thursday, 14th August 2025 at 11:30 pm local time. The meeting will focus on reviewing ongoing matters, discussing current issues, and planning upcoming activities relevant to the association.

Summary:
Scheduled OSA UK WhatsApp meeting on Thursday, 14th August 2025 at 11:30 pm local time.

Appointment: Sutha Engineer Mothers 31st Death Ceremony

 On 12th August and 14th August 2025

Appointment: Uthaysurian Anna for Spouse Visa Documentation Certification

Appointment with Uthaysurian Anna for Spouse Visa Documentation Certification

Tuesday, 12th August 2025 – 4:30 pm

On Tuesday, 12th August 2025, at 4:30 pm, we met with Uthaysurian Anna to certify all of Anita's Spouse Visa Application documents and affidavits. He kindly offered tea and vadai while attending to the paperwork. All documents were certified as seen originals and true copies. We were not aware that his Justice of the Peace work is not chargeable and had expected to pay. We sincerely appreciate his generosity and assistance.

Summary:

All spouse visa documents and affidavits were certified by Uthaysurian Anna at no cost. His kind hospitality and support are sincerely appreciated.

Kugan Aunty Husband Remembrance Lunch Saturday 9th August 2025

Meeting: Roof Extension Discussion and Payment to Goby Carpenter

Roof Extension Discussion and Payment to Goby Carpenter
Thursday, 7th August 2025, Morning

As arranged, Goby Carpenter came to Salli Kaadu with Ravi to discuss the extension of the roof to cover the newly built area, which had been added after the initial construction plan.

A payment of Rs. 15,000 was made to him for the door frames he had previously built. It was agreed that he would return on Sunday, 10 August 2025, in the morning to carry out the roof extension work.

Summary: Discussed roof extension requirements, settled past payment for door frames, and scheduled the roof work for Sunday morning.

Meeting: Tractor Inspection and Repair Advice from Thamba Anna

Tractor Inspection and Repair Advice from Thamba Anna
Thursday, 7th August 2025 — Morning

We contacted Thamba Anna to assess the condition of our tractor, which has not undergone any major repairs or servicing for some time. He agreed to visit on Thursday morning to inspect the machine and advise on the work required to bring it into good working order, with the aim of deciding whether to sell it or retain it for our own use.

Following his inspection, he advised that the following works would need to be addressed:

• Hitch replacement, estimated cost Rs. 70,000

• Starter motor repair

• [Additional problem to be specified]

Summary: Arranged for an inspection of the tractor, received expert advice on necessary repairs including hitch replacement and starter motor repair, with further issues to be clarified.

Visit: Collection of Printed Materials and Vehicle Banner Design

Collection of Printed Materials and Vehicle Banner Design
Wednesday, 6th August 2025, Morning to Afternoon

In the morning, we visited Luxmy Printers to collect the visiting cards and the recycling bin sticker. From there, we went to town in search of a place that could design vehicle banners for mounting on the metal framework.

After visiting several shops without success, we found Harihanan Printers on KKS Road, who were able to accommodate our request and prepare a mock-up design. The process took several hours, after which we left the shop with the images provided both via WhatsApp and on a pen drive.

The designs will now require approval from the Lions Club of Vaddukoddai.

Summary: Collected visiting cards and recycling bin sticker, located a suitable printer for vehicle banner design, obtained mock-ups, and prepared for design approval by the Lions Club.

Meeting : Bharathy Kalaimanram to collect English Classes Funding Payments

Payment Arrangement and Funding Discussion with Angkaran and Inthusai Thamilan
Friday, 8th August 2025, 8:00 PM

As arranged, Angkaran came with Inthusai Thamilan at 8 p.m. to collect payment for the English classes held at Bharathy Pre-School for the teaching months of June and July.

We completed the new monthly payment form before transferring the amounts to the Bharathy Kalaimanram account: Rs. 23,300 for June and Rs. 18,350 for July.

Additionally, Kirusha has started teaching English, with a rate of Rs. 300 per hour.

We also filled out a payment form for photography and live streaming of the Bharathy Kalaimanram Cultural Event Program. It was agreed that the total amount of Rs. 50,000—comprising Rs. 10,000 for photography and Rs. 40,000 for live streaming—would be paid in a few weeks’ time.

We further discussed the ongoing issue of the funding request for the Bharathy annual school trip. It has been decided that unless Ravi receives a formal request letter from Bharathy Kalaimanram, he will be unable to provide assistance. However, they stated they would not issue such a letter, as they believe it is the responsibility of the Parents Association to arrange funding for the trip.

Summary: Coordinated payments for English classes and cultural event services, completed necessary paperwork, agreed on forthcoming payments, and clarified the stance on funding requests for the annual school trip.

Meeting: Monday 4th August 2025 with Lion Uthayasurian Anna to Discuss Lions Club Growth

Meeting with Lion Uthayasurian Anna to Discuss Lions Club Growth

Monday, 4th August 2025

We had a productive meeting with Lion Uthayasurian Anna at his home at 7 p.m. to discuss several important points and clarify ideas on how to grow the Lions Club of Vaddukoddai.

Topics covered included strategies for recruiting new members as well as engaging foreign members, with plans to discuss these further and provide updates at the upcoming monthly meeting.

Regarding Anita’s membership, it was agreed that it would be best completed after the orientation scheduled for 30th August 2025. Ravi’s PMAF contribution of 10,000 is planned to be made after the Inauguration of the Cabinet.

We explored what steps are needed to achieve the Club Status of Excellence and talked about potential projects. Ravi expressed his willingness to host a medical camp either at our place or at Bharathy, and such projects will be further discussed during the monthly meeting.

Additional points included improvements in communication; Ravi’s email and visiting card designs were reviewed and accepted. It was confirmed by Anna that it is acceptable to have visiting cards with “Lion Ravisangar” and the Lion logo.

Marketing materials for a pickup vehicle, using the framework Ravi already had, were also discussed and will be further reviewed and approved at the monthly meeting.

The recycling project coordinated by Ravi was also mentioned and will be discussed, reviewed, and, if approved, progressed at the monthly meeting. The date for this meeting has yet to be finalised.

Ravi himself informed Uthayasurian Anna that he had spoken to the HNB Manager earlier that morning, who expressed willingness to be sponsored by him to become a Lion. This news was received positively by Uthayasurian Anna.

The meeting was constructive and provided a clear path forward for strengthening the club’s impact and membership.

Summary: Met with Lion Uthayasurian Anna to discuss membership growth, project ideas including a medical camp and recycling project, club status goals, communication tools including approved visiting cards, marketing materials, and international trip plans for the Lions Club of Vaddukoddai, with key topics to be further addressed in the monthly meeting.